Academic Policies

Registration and Enrollment


Registration Procedures and Policies

More

Registration information is published prior to the beginning of each registration period. Each student is responsible for completing the registration procedure, conforming to all college regulations, and completing curriculum requirements.

Students must register on the dates indicated on the academic calendar. Registration procedures are the same for degree candidates and non-matriculated students. The student's advisor is available for help and guidance, and the advisor's approval is required for each registration.

Early registration within the designated period ensures the most flexible choice of program and eliminates early cancellation of enrolled course sections. A course may be canceled by NYIT for any reason, including insufficient enrollment.

Official registration in a course section is required to earn a grade for a class. Registration must be completed by the end of the change of program period (see academic calendar). Therefore, students who have not officially registered for a course section will not receive a grade retroactively. Students cannot be officially registered until all tuition and fees are satisfied. Attendance is not permitted in any class without official registration for that class.

Prerequisite and Corequisite Courses

Many courses require prerequisite and/or corequisite courses. A prerequisite course must be passed prior to taking the desired course, and a corequisite course must be taken at the same time (or in some cases taken before). The chair or dean of the program that offers the course may waive these course requirements. Prerequisite and corequisite requirements are listed in the course descriptions of this catalog.

Each students is responsible for meeting all necessary course prerequisites and corequisites. If a student enrolls in a course but has not fulfilled the prerequisites or corequisites for it, the department chair has the authority to administratively withdraw the student from the course. The student will also be referred to the Office of Student Affairs, if s/he fails to comply and adhere to the administrative action taken by the academic department in regard to the course.

Online Courses

NYIT domestic students can register for online courses if they have achieved satisfactory academic status. Refer to the Academic Standing: Probation and Dismissal section (below) for the policy pertaining to guidelines on satisfactory academic status.

For all NYIT students on an international visa, the number of credits that may be taken online is based on the United States policy for international students and any applicable policies from their home country.

Additional Info: Office of the Registrar on NYIT website

Adding & Dropping Courses

More

Students are permitted to add and drop classes during the change of program period after consulting with an advisor. No change of program may be made after the second week of each semester (see academic calendar for dates). A change in courses (not sections) may affect the tuition charged and financial aid eligibility. Undergraduate students should not register for graduate courses without permission because this may jeopardize their financial aid.

Additional Info: Office of the Registrar on NYIT website

Undergraduate Students in Graduate Courses

More

An undergraduate student wishing to enroll in graduate coursework must obtain approval from both the student's academic department and the Office of the Registrar. Once permission has been granted, the course cannot subsequently be designated as a graduate course if/when the student officially enters a graduate program. In all cases, graduate-level coursework taken by an undergraduate student must lead to a degree in the enrolled program of study. Visit the Office of Financial Aid for more information about the impact on a student's financial aid.

Additional Info: Office of the Registrar on NYIT website

Withdrawal from a Course

More

The decision to withdraw from a course should be made only after consulting with the course instructor and faculty advisor. Withdrawing from a course may affect eligibility for financial aid. Consult with the Office of Financial Aid for more information. To withdraw from a course, the student and the instructor must complete a withdrawal form, and the instructor must submit it to the Office of the Registrar within 48 hours. A "W" grade cannot be assigned without submission of the withdrawal form to the registrar. Students cannot withdraw from classes during the final exam period.

Students can withdraw between the fourth and eighth weeks of the semester (between the fourth and eighth class meetings for cycle courses) and receive a grade of W. The W grade is not included in the computation of the cumulative GPA, but it may affect financial aid eligibility.

The type of withdrawal grade assigned will be determined by the date of withdrawal and is outlined in the table schedule below. The withdrawal (W) grade will be assigned to students who officially withdraw from a class according to this schedule. The withdrawal failing (WF) grade may be assigned if the student is failing the course or stopped attending class without officially withdrawing. The W grade is not included in the computation of the GPA, but it may affect eligibility for financial aid. The WF is a failing grade; it is included in the computation of the GPA and may affect eligibility for financial aid.

Term Date of Withdrawal Withdrawal Grade
fall and spring semesters Third through eighth week of the semester W
  After the eighth week of the semester W or WF
Cycle A, B, C, D Third through eighth class session W
  After the eighth class session W or WF
Summer I, II, III See academic calendar  
Intersession Before second class session W
  After second class session W or WF

The Department of Nursing has additional rules governing course withdrawals. For more information, read about them in the catalog's School of Health Professions, Nursing section.

Additional Info: Office of the Registrar on NYIT website

Attendance

More

Students are expected to attend each class session on a regular and punctual basis to obtain the educational benefits that each meeting affords. Students shall be informed by their instructors whether latenesses or absences will be allowed during the semester. Instructors shall inform students of the consequences following excessive absences and/or latenesses. In the event of a student's absence from a test, the instructor will generally determine whether the student will be allowed to make up the work. The privilege of taking a makeup examination is generally not extended beyond one semester from the original date of examination. Make-up examinations are under the jurisdiction of the appropriate academic dean.

The Department of Nursing has additional rules governing course, lab, and clinical attendance. See information in the catalog's School of Health Professions, Nursing section and the Nursing Student Handbook.

Additional Info: Office of the Registrar on NYIT website

Maintaining Matriculation

More

Students who are enrolled for a degree but who are not taking coursework during a regular semester are required to maintain matriculation by registering to "maintain matriculation" in their program. This will keep records active and will entitle students to faculty consultations and use of general facilities of the college. A maintenance of matriculation form is available through each program office.

Additional Info: Office of the Registrar on NYIT website

Change of Major, Minor, or Campus


Changing a major or campus

More

Undergraduate students wishing to change their major must complete the Application to Change Undergraduate Major form available online. To change your campus, complete the Application to Change Campus form, also available online. Changes of major or campus are made upon the recommendation of the dean (designee) and with approval of the Registrar. No change of curriculum is effective without an evaluation of the student's credentials and approval by the new department. Changes are complete once recorded by the Registrar. Students may view their major or campus change on NYIT Connect.

Declaring a minor (Undergraduate Students)

More

In addition to a major, students have the option of declaring a minor. Just as an academic major gives an employer or professional school an idea of one's ability to specialize and to develop an in-depth understanding of a particular discipline, an academic minor provides an occasion to expand the breadth of a student's interests independently of the student's major. It demonstrates broad competence beyond a narrow specialization.

Typically minor courses shall be outside the student's major. Minors require no less than 15 credits and no more than 21 credits. Students wishing to pursue a minor should consult with the advisor for that minor before completing the second course, and complete and submit the Application to Declare an Undergraduate Minor. Upon approval, the Student Advisement Report (STAR) will be updated to include the minor course requirements. After declaration, students should periodically meet with the advisor for the minor to ensure they are on track to complete the minor requirements before graduation. Courses taken to fulfill the minor must be in addition to any courses taken to fulfill either NYIT core requirements or major requirements. A minimum of six (6) credits must be taken in residence at NYIT and must be in excess of the requirements of all the student's majors and other minors. Departments/programs in which the minor resides may permit the inclusion of some major courses in fulfillment of the minor, where appropriate. Upon graduation, the student's transcript and diploma will reflect both the major and the minor earned. Students may declare up to two minors.

The minor declaration is complete once recorded by the Registrar. Students may view their minor via NYIT Connect.

To cancel a minor: Complete the Application to Declare Undergraduate Minor form and choose the option to cancel the minor, obtain appropriate approvals, and submit the application to the Office of the Registrar. The minor will be removed from student's record.

Additional Info: Office of the Registrar on NYIT website

Grades and Credits


Academic Load

More

Full-time study in an undergraduate program is defined as 12 or more credits per term. All students in good standing may take a maximum of 18 credits per semester without special permission, with the exception of students on the Dean's List, who may take a maximum of 21 credits per semester. Students may exceed this credit maximum with the permission of a dean. Except for graduating seniors, students taking less than 12 credits during a semester will not be certified as full-time students.

Additional Info: Office of the Registrar on NYIT website

Credit

More

Fall and spring semesters are 15 weeks long. The number of semester hours of credit earned for a course corresponds to the number of academic hours of instruction in a standard week. Two, or in some cases three, academic hours of laboratory or studio work in a standard week during a semester constitute one credit for most programs. Summer session and Intersession classes are scheduled for an equivalent number of academic hours.

Semester hours of credit are granted for the grades A, A-, B+, B, B-, C+, C, C-, D+, D, or P.

Grading (Undergraduate Students)

More

A student receives one of the following grades for each course taken during the semester:

Grade Description Quality Points Used in GPA Calculation
A Excellent quality and full mastery of the course material, extraordinary distinction. 4 Yes
A- Excellent quality and full mastery of the course material. 3.7 Yes
B+ Good to excellent comprehension of the course material and the skills necessary to work with course material. 3.3 Yes
B Good comprehension of the course material and the skills necessary to work with course material. 3 Yes
B- Reasonably good comprehension of the course material and the skills necessary to work with course material. 2.7 Yes
C+ Adequate and slightly above satisfactory comprehension of the course material and met the basic course requirements. 2.3 Yes
C Adequate and satisfactory comprehension of the course material and met the basic course requirements. 2 Yes
C- Slightly below adequate and satisfactory comprehension of the course material and met the basic course requirements. 1.7 Yes
D+ Work is marginal but almost satisfactory and minimal command of the course material with slightly more than minimal participation. 1.3 Yes
D Work is marginal but passing and minimal command of the course material with minimal participation. 1 Yes
W Withdrawal. The notation "W" (meaning Withdrew) is recorded when a student withdraws from a course. 0 No
I Incomplete. The "I" is restricted to cases in which the student has satisfactorily completed a substantial part of the coursework. No credit will be given until the course is completed within the given deadline and a passing grade received. When a final grade is received that final grade will be preceded with an I, e.g., IA or IB+. 0 No
F Failure. An F is an earned grade assigned to a student who has not completed the majority of the coursework at a satisfactory level. 0 Yes
PR Progress, re-enroll and is used only for developmental courses and intensive English as a Second Language (ESL) courses for students who have made some progress, but who do not demonstrate satisfactory skills to pass those courses. Students are required to re-enroll in the courses to complete them. 0 No
P Passing grade 0 No
WF Withdrawal, failing. A WF is assigned to students who request a withdrawal after the withdrawal period has passed and are failing at the time. A WF is also assigned to students who stop attending class and fail to properly drop or to withdraw during the given timelines. 0 Yes
AU Audit 0 No
IF Failure from an incomplete 0 Yes
3.5 GPA Satisfactory performance for the undergraduate portion of the BS/DO degree program. This corresponds to a B+/A- average grade. 0 No

Grading (Graduate Students)

More

Graduate students receive one of the following grades for each course completed and/or registered for during each semester:

Grade Description Quality Points Used in GPA Calculation
A Excellent 4 Yes
B+   3.3 Yes
B Good 3 Yes
C+   2.3 Yes
C Satisfactory 2 Yes
F Failure 0 Yes
I Incomplete 0 No
W Withdrawal 0 No
P Pass grade given in oral comprehensives, thesis, and externships. 0 No
S Satisfactory progress in thesis or project course; grade will be changed when course is completed. 0 No
U Unsatisfactory progress in thesis or project course. 0 No
WF Withdrawal, failing 0 Yes
IF Failure from an Incomplete 0 Yes

GPA

More

At the conclusion of the fall and spring semesters, two averages are computed for each student to indicate the general level of academic standing.

The first is called the grade point average (GPA), which indicates the scholarship level for the semester. The second is called the cumulative grade point average (CGPA), which indicates the scholarship level for all work taken at the college.

The GPA is computed by adding all the quality points earned for the semester and then dividing by the number of credits for those courses graded with an A, A-, B+, B, B-, C+, C, C-, D+, D, F, IF, or WF.

The CGPA, computed in a similar manner, represents all the quality points earned during all the semesters the student has attended NYIT, divided by the number of credits for those courses where the grade given is an A, A-, B+, B, B-, C+, C, C-, D+, D, F, IF, or WF.

Quality Points

More

Quality points are awarded in accordance with the grade schedule above. For example, students who earn an A in a three-credit course accumulate four quality points per credit for a total of 12 quality points; a grade of B+ in a three-credit course would accumulate 3.3 quality points per credit for a total of 9.9 quality points; a grade of A in a two-credit course would accumulate four quality points per credit for a total of eight quality points. No quality points are awarded for grades of AU, F, I, IF, P, PR, W, or WF.

Incomplete Grades

More

The temporary grade of Incomplete (I) shall change to a Failing (IF) grade if the student does not complete all work by the end of the allotted time. An IF grade may not be challenged, and the course must be repeated by the student to receive credit.

The following policies shall guide the awarding and calculation of the I grade, and the change of the I grade to an IF grade:

  • The student must request additional time to complete a single project, report, or final examination.
  • The grade of incomplete is to be assigned only to students who are otherwise passing the course at the end of the semester.
  • The instructor has the right to refuse the request and may assign a final grade based solely on the work already completed.
  • The grade of incomplete will change to a failing grade if the outstanding coursework is not completed in accordance with the schedule in effect at the time it was assigned, regardless of the average the student otherwise maintained in the class (see academic calendar for dates).
  • A single short extension of the time period shall be granted only in exceptional circumstances by the Vice President for Academic Affairs.
  • The grade of incomplete will not be assigned to students with excessive absences, especially when those absences include the final sessions of the course, unless extenuating circumstances have been established.
  • The incomplete grade is recorded by the Registrar as "attempted credits," until the course is complete.
  • The incomplete grade that changes to a failing grade will carry zero quality points.
  • Students can advance if an incomplete grade is assigned to a prerequisite course for the term immediately following the assignment of an I grade but cannot advance after an I grade changes to an IF.
  • When the grade of incomplete is changed to an IF, the I grade shall remain on the record and the transcript so that it will read IF, thereby distinguishing it from the F and the WF grades.
  • I grades may have an effect on the student's financial aid and/or student visa status. Students are encouraged to meet with the financial aid and/or international student advisor when requesting the I option.

Classification of Students by Credits

More
Freshman Less than 31 credits earned
Sophomore 31–62 credits earned
Junior 63–96 credits earned
Senior More than 96 credits earned
Fifth-year architecture More than 133 credits earned

Note: For some courses in the Health Professions programs, credit values differ from contact hours. See program descriptions.

Repeating Courses (Undergraduate Students)

More

Undergraduate students who have earned a C-, D+, D, F, IF, W, WF, or PR in a course may retake the course for credit to earn a higher grade (see "Limitation on Repeating Courses" below). Only the higher grade will be used in computing the GPA and CGPA. The other grade(s) will remain on the student's record as a matter of information. Repeating courses may impact eligibility for financial aid. Students should consult with a financial aid advisor before registering for a repeated course.

Limitation on Repeating Courses (Undergraduate Students)

More

An undergraduate student may repeat a course in which a GPA-relevant grade is earned (C-, D+, D, F, WF, IF) a maximum of two times. Grades of W and PR do not count toward the maximum of two repeats. Should a student wish to repeat a course more than two times, the student must receive approval from his/her department chair and be referred to the Advising and Enrichment Center. Certain majors at NYIT have rules on repeating courses that are more restrictive than this one. The more restrictive rule takes precedence.

* Note: Students who have changed majors should be aware that only quality points from the first degree program that are applicable to the present degree program are included. Students receiving financial aid should consult a financial aid counselor prior to changing majors to identify any impact this change may have on their financial aid.

Repeat Courses (Graduate Students)

More

Graduate students who have earned a grade of C or F in a course may retake the course to earn a higher grade. Only the higher grade will be used in computing the GPA; however, the original C or F grade will remain on the record as a matter of information. The only courses that may be repeated for credit are those that result in grades of C, IC, W, IF, F, or WF.

Auditing Courses

More

A student may register to audit a course after obtaining written permission from the appropriate dean. A previously audited course may be taken for credit at a later date but may not be challenged. A student who registers for a course on an audit basis cannot elect to change over to a credit basis after the session has started. Similarly, a credit course cannot be changed over to an audit course. All the usual tuition and fees must be paid for audited courses.

Major Modifications

More

In cases where students change majors to a significantly different field of study, the student's record may be major modified. Major modified courses are not included in the computation of the grade point average and have no credit value but remain on the academic transcript. These courses have no credit value and do not satisfy degree requirements. Major modified courses must be approved by the dean/chair.

Challenge Examinations (Undergraduate Students)

More

Credit for degree requirements and elective courses can be earned by attaining satisfactory scores on proficiency examinations including challenge exams. NYIT has developed its own challenge examinations in areas not covered by CLEP, DSST, or Excelsior. A student wishing to take a challenge exam should contact the department of the course they wish to challenge and obtain written permission in the form of an email or letter. The permission should be submitted to the bursar along with payment of the exam fee. Fees can be located at https://www.nyit.edu/bursar/tuition.

Upon receipt of the written permission and proof of payment, the Registrar will complete the Request for Challenge Examination form and return it to the student. The student should submit the form to the department. Once the challenge examination has been taken the department must submit the completed form and grade to the Office of the Registrar for processing.

Students must be matriculated to challenge a course. Challenge exam credit does not count toward the NYIT residency requirements. Students cannot challenge a course of a level lower than related course(s) they have completed or in which they are currently enrolled. A maximum of 60 credits toward a bachelor's degree and 30 credits toward an associate degree may be achieved through proficiency exams. Students may challenge no more than three courses per term. For courses taken at NYIT, only those courses in which a student earned a grade of F, W, or WF may be challenged. An IF grade may not be challenged, and the course must be repeated by the student to receive credit. A course that is challenged and failed cannot be rechallenged. A course may be challenged only once. Challenge exams, if passed, are graded with a P grade. An F grade is not recorded. To earn a grade of P, the exam must be passed with a grade of C or better.

Academic Standing


Scholastic Discipline

More

The continued registration of any student is dependent upon regular attendance, proper conduct, and achievement of passing grades. Any one of the following is regarded as sufficient cause for dismissal: irregular attendance, neglect of work, conduct deemed by the college not consistent with general good order, or failure to comply with the college's rules and regulations. The college reserves the right to terminate a student's enrollment at any time.

Every student has the right to petition the NYIT Admissions and Academic Standards Committee for redress of actions affecting academic standing.

Probation and Dismissal (Undergraduate Students)

More

A student must achieve a minimum cumulative GPA of 2.0 to graduate. A minimum cumulative GPA of 2.0 must be achieved at the end of each regular semester (fall and spring) to maintain satisfactory academic status at NYIT.

Probation I: The first time a student's cumulative GPA falls below the minimum required, the student shall be placed on Probation I for his/her next regular semester. The student will receive an email from the Office of the Registrar outlining available academic support services and requiring the student to meet with an advisor from the Advising and Enrichment Center.

Probation II: When a student's cumulative GPA falls below the minimum required for two regular semesters (not necessarily contiguous), the student shall be placed on Probation II for his/her next regular semester. The student will receive an email from the Office of the Registrar outlining available academic support services and requiring the student to meet with an advisor from the Advising and Enrichment Center. A student on Probation II status cannot register for more than 14 credits until s/he is removed from Probation II status.

Dismissal: When a student's cumulative GPA falls below the minimum required for three regular semesters (not necessarily contiguous), the student will be dismissed from the institution.

Students who have been dismissed may appeal to the Committee on Academic Probation and Dismissal and must do so no later than three weeks after the last day of the semester in which they were dismissed. On the basis of the appeal and other relevant information, the Committee may uphold the dismissal decision or may recommend reversal of the dismissal decision and impose additional conditions for continued enrollment. The Committee's decision is binding and final. Failure to submit an appeal by the given deadline will result in automatic upholding of the dismissal.

Dismissed students are ineligible to pursue credit-bearing courses at NYIT for a period of one year or until a minimum GPA of 2.5 is earned for the most recent 12 credits completed at another accredited U.S. institution of higher education, and until he or she receives approval from the Committee on Academic Probation and Dismissal. To obtain approval, the student must submit an appeal letter to the Committee no later than two weeks prior to the start of the semester for which the student is reapplying. The Committee will make the admission decision and if readmitted, the student will be placed on Probation II.

In the case of global campuses with dual-degree partnerships, dismissal decisions will be overseen by the Campus Dean. Please refer to the Global Faculty and Student Handbooks for further information.

Probation and Academic Standing (Graduate Students)

More

A student must achieve a minimum cumulative grade point average (GPA) of 3.0 or better to graduate. Students whose cumulative GPA falls below a 3.0 will be placed on academic probation.

The first time a student's cumulative GPA falls below the minimum requirement, s/he shall be placed on Probation I for the next regular semester. When a student's cumulative GPA falls below the minimum requirement for two regular semesters (not necessarily sequential), the student shall be placed on Probation II for his/her next regular semester. When a student's cumulative GPA falls below the minimum requirement for three regular semesters (not necessarily sequential), the student's record will be reviewed by the academic department, and s/he may be dropped from the program.

Some academic departments have stricter program-related policies. Please refer to the specific academic school within this catalog for more details.

Time Limit (Graduate Students)

More

In the best interests of the student and the college, a maximum of five years is allowed for completion of degree requirements. Under exceptional conditions, an additional year may be permitted upon formal request to the appropriate graduate chairperson and approval by the dean of graduate studies.

Academic Integrity

More

Plagiarism is the appropriation of all or part of someone else's works (such as and not limited to writing, coding, programs, images, etc.) and offering it as one's own. Cheating is using false pretenses, tricks, devices, artifices, or deception to obtain credit on an examination or in a college course.

If a faculty member determines that a student has committed academic dishonesty by plagiarizing, cheating or in any other manner, the faculty member may:

  1. fail the student for that paper, assignment, project, and/or exam;
  2. fail the student for the course;
  3. file a formal charge of misconduct pursuant to the Student Code of Conduct: Academic Probation and Suspension.

Each student enrolled in a course at NYIT agrees that, by taking such course, s/he consents to the submission of all required papers for textual similarity review to any commercial service engaged by NYIT to detect plagiarism. Each student also agrees that all papers submitted to any such service may be included as a source document in the service's database, solely for the purpose of detecting plagiarism of such papers.

Dean's List and Presidential Honor List (Undergraduate Students)

More

An undergraduate student who earns a place on the Dean's List is a full-time matriculated student who has attained a minimum grade point average of 3.5 or higher in any semester in which s/he completed 12 or more credits without any incompletes (I), or a part-time matriculated student who has attained a minimum grade point average of 3.6 or higher in any semester in which s/he completed six or more credits without any incompletes (I). Students who meet the same standards and earn a 3.7 or above are placed on the Presidential Honor List. Notification of these awards is sent to students, and the appropriate honor is recorded on their transcripts.

Student Status


Change of Matriculation

More

Students who are not matriculated in a degree, diploma, or certificate program (nondegree students) are limited in the total number of credit-bearing courses they may take. Graduate students may not take more than nine credits, and undergraduates may not take more than 24 credits without matriculating.

Students who have been attending graduate courses under conditional status and who have completed the first four graduate courses with a quality point average of 3.0 or better may apply to the director of the program for a change of status to fully matriculated. Nondegree students and/or students in graduate certificate programs who wish to pursue a degree program must make a formal request for admission and matriculation to the Office of Graduate Admissions. Any required documents not previously submitted must also be received.

Courses at Another College

More

Matriculated students in good academic standing who are currently enrolled at NYIT may take courses at another accredited institution for credit. Since not all courses will be accepted for credit toward a degree, students must complete the Permission to Take Courses at Another College form, which is available at the Office of the Registrar, and abide by NYIT's residency requirements (see section regarding transfer credits). A course may be taken at another college only when it is unavailable at NYIT during the specific semester.

Upon completing the course, students must provide the registrar with official transcripts used to enter credit in their records. An official transcript must be received at NYIT no later than one month after the course is completed. A grade of C- or better is required for credit. Transfer credit grades are not calculated into a student's GPA. Students on probation may not take courses at another college. Students with 70 cumulative credits (including transfer credit and credits in progress at NYIT) must take courses at a senior-level institution.

Teacher education candidates who are given permission to take an education course at another college may be required to submit additional documentation demonstrating achievement of specific knowledge or skills related to the course not taken at NYIT. This documentation may include keystone assignments, lesson plans, field experience logs, essays, or student work samples.

Withdrawal from a Course

More

The decision to withdraw from a course is a serious matter and should be made only after consulting with an instructor and faculty advisor. Withdrawing from a course may affect eligibility for financial aid. For details, visit nyit.edu/finaid.

To withdraw from a course, students must fill out a withdrawal form and have the course instructor sign and submit it to Office of the Registrar.

Students can withdraw between the fourth and eighth weeks of the semester (between the fourth and eighth class meetings for cycle courses) and receive a grade of W. The W grade is not included in the computation of the cumulative GPA, but it may affect financial aid eligibility.

Withdrawing from a Course After the Eighth Week (or the Class Meeting for Cycle Classes)

Students may withdraw from a course after the deadline but are subject to receiving a WF grade if they are failing the course. WF is a failing grade and is included in the computation of the cumulative GPA. It is treated like an F grade. Students passing the course will receive a grade of W. Courses dropped during the first three weeks (class meetings for cycle classes) will be deleted from the students' record.

Withdrawing from the College

More

Students who wish to withdraw from the college may initiate an official withdrawal by contacting the Office of the Registrar and obtaining a withdrawal form.

Depending on the circumstances, the student's withdrawal date will be recorded as the date s/he began the withdrawal process or the date s/he notified the college of intent to withdraw. Tuition and financial aid refunds, if any, will be based on the withdrawal date. For an explanation of what happens to a student's financial aid when they withdraw from the college, visit the Office of the Registrar or read more at nyit.edu/finaid.

In the case of complete withdrawal from the college, students who were awarded federal Title IV financial aid will be subject to proration of the awards in accordance with applicable federal regulations. The application of federal refund provisions may result in an outstanding balance owed to the college and/or the U.S. Department of Education. Details of the adjustment to federal Title IV financial aid awards will be provided to the student following the withdrawal process.

If a student withdraws with a balance due on his/her account, no transcript, information, or employment references will be furnished until the account is cleared.

Military Leave

More

NYIT recognizes that students who are also in the Armed Forces Reserve are subject to call-up for active duty. It is NYIT policy to make every effort to support and assist students who are in this situation. Students who have been called for active duty must present a copy of their duty assignment orders to the registrar and may select one or more of the following options:

  1. Withdrawal from all courses: Students may withdraw from all of their courses and receive a full tuition refund regardless of the number of weeks that have expired in the term. They will receive a W for all their courses regardless of their current class averages. The student must file a Withdrawal from the College form with the Office of the Registrar. Upon return from active duty, the student shall be readmitted without paying the rematriculation fee.
  2. Withdrawal from individual courses: Students may withdraw from one or more of their courses and receive a W for a grade regardless of the number of weeks that have expired in the term or of their current class averages. They may be entitled to a tuition refund depending upon the number of credits they have withdrawn compared to the number of credits they have not withdrawn. To do this, the student must file a Withdrawal from a Course form with their instructor, who will submit this form to the registrar. The student is responsible for both the grades and the tuition for the courses in which s/he remains enrolled.
  3. Transfer to online courses: Students may transfer one or more of their lecture courses from on-campus sections to online sections if appropriate instructors and course materials are available. There will not be an additional fee charged.
  4. Incomplete grades: Students may request an incomplete grade from their instructors in one or more courses. Instructors are not required to grant the grade of incomplete but are encouraged to give due consideration to the student in such circumstances. If an incomplete grade has been assigned, the student must complete the course requirements within two complete semesters following deactivation from duty (an additional semester extension with approval by the dean and the vice president for academic affairs or designee may also be given).

Students who elect to withdraw from one or more courses should first consult with a campus financial aid advisor. Additionally, students can view the reserve/guard financial aid resource page on the National Association of Student Financial Aid Administrators website at nasfaa.org.

All students who wish to be considered candidates for graduation must file an application for graduation with the registrar by the date indicated on the academic calendar. Applications may be completed online at nyit.edu; go to MyNYIT and select NYITConnect. Students are required to complete all program requirements to be eligible for graduation. See the graduation section of this catalog for guidelines used to evaluate students for graduation. Please note that some programs have specific requirements, which supersede these guidelines.

Graduation


Rank

More

NYIT does not rank students.

Diplomas

More

Diplomas are held in the Office of the Registrar for a period of two years from the date of graduation. After two years, a replacement diploma must be ordered and the new diploma will bear the current names of the officials in office at the time the replacement diploma is produced. The cost for a replacement diploma may be found on the registar website.

Graduation Evaluation Guidelines

More

Requirements for Graduation

All students who wish to be considered as candidates for graduation must file an application for graduation with the registrar by the date indicated on the academic calendar. Applications can be completed online by accessing NYITConnect. To be eligible for graduation, students must complete all program requirements. The following graduation guidelines will be used to evaluate students for graduation. Please note some programs have specific requirements that supersede these guidelines.

Graduation Evaluation Guidelines*

NYIT academic programs are registered by the New York State Education Department (NYSED), Office of Higher Education. Academic degrees for undergraduate, graduate, and professional programs, as well as advanced diplomas and certificates/advanced certificates, may be conferred on matriculated students upon the successful completion of all program requirements.

NYIT academic program requirements are uniform at all NYIT locations and can be changed only with the approval of the NYIT Academic Senate, and if necessary, with approval of NYSED.

Students are responsible for ensuring that all degree requirements listed in the catalog in effect on the date of their admission/readmission are fulfilled. Errors on degree maps or degree audit advisement reports do not constitute a basis for waiving degree requirements. Discrepancies in documents will be addressed by the academic dean responsible for the program.

NYIT faculty will review students' academic records and recommend them for graduation by signing and submitting a degree audit evaluation to the Office of the Registrar. An audit of the academic records of students recommended for graduation will be conducted by the Office of the Registrar, which will notify the deans, department chairs, and students of the outcomes.

The criteria used to evaluate students for graduation are uniform at all campus locations and are as follows:

  • NYIT students will be matriculated in an academic program, have all transfer credits posted to their academic record, and have all admissions and prerequisite requirements satisfied. Students will be evaluated for graduation using the program requirements in effect at the time of their most recent admission/readmission into the program. Students readmitted after a break of five years or less (undergraduates must be within 30 credits of degree completion) may request approval to follow the program requirements in place at the time of their readmission. The academic dean responsible for the program will decide in this matter. Students readmitted after a break of more than five years (undergraduates must be within 30 credits of degree completion) may request approval to follow the program requirements in place at the time of their readmission. The vice president of academic affairs (or designee) will decide in this matter. In all cases, NYSED regulations will guide these decisions.
  • For most programs, the undergraduate cumulative grade point average (GPA) will be a minimum of 2.0 and the graduate cumulative GPA will be a minimum of 3.0. Some programs require a higher minimum cumulative GPA. These minimum cumulative GPA requirements cannot be waived, and NYIT does not round the cumulative GPA.
  • All undergraduate courses in which the grades of A–D (inclusive of + and - grades), F, WF, IF, and graduate courses with grades of A–C (inclusive of + grades) and F, WF, and IF will be used in the computation of the cumulative GPA unless a course is major modified** or complies with the NYIT repeat policy.
  • All required and elective undergraduate courses (or approved course substitutions) must be completed with a minimum grade of D or P. Graduate courses (or approved substitutions) must be completed with a minimum grade of C or P. Courses that have specific grade requirements will be considered completed only when the required grade is achieved. Effective 2002, prior to graduation, all outstanding coursework must be completed and a grade recorded.
  • To be eligible for graduation, undergraduate students must complete a minimum of 30 credits toward their NYIT degree. A minimum of 15 credits in the major must be taken in residence at NYIT. At least nine credits must be advanced-level courses (300 or higher) in the major field of study. Graduate students will satisfy the residency requirements specific to the academic program.
  • Upon satisfactory completion of program requirements, students will be awarded a certificate or degree for the program in which s/he is matriculated. A second certificate or degree will not be awarded for programs whose requirements are a subset of the program in which the student is matriculated. A second certificate or degree can be awarded after all program requirements for the second certificate or degree are satisfied or as specified in the NYIT catalog.

Modifications to program requirements are managed as follows:

The number of credits required for academic programs is specified in the NYIT catalog. A maximum of two elective credits can be waived by the dean or designee responsible for the program. However, the total number of credits required to graduate will not be less than required by NYSED.

General education course core requirements cannot be waived. Course substitutions within the core requirements may be approved by the dean or designee for the discipline responsible for the core requirement.

Major course requirements cannot be waived. Course substitutions for major courses and program electives can be approved by the dean or designee responsible for the academic program.

The number of course substitutions are limited to three to avoid changing the focus of the program. More than three substitutions require approval of the dean responsible for the program.

Retroactive graduation will be considered only if all program requirements have been completed and course substitutions approved as of the requested retroactive graduate date. The dean of the program will consider the request and make a recommendation to the provost and vice president for academic affairs, who will decide in the matter.

* As approved by the Academic Senate and submitted by the Admissions and Academic Standards Committee.

** Major modified courses are not included in the computation of the cumulative GPA but remain on the academic transcript. Major modified courses must be approved by a chair/dean.

Degrees with Distinction

A graduating undergraduate student who has achieved a cumulative GPA of at least 3.7 receives the baccalaureate degree summa cum laude; at least 3.5, magna cum laude; and at least 3.2, cum laude. A graduating graduate student who has achieved a minimum 3.5 cumulative GPA will graduate with distinction. Undergraduate and graduate certificate students and associate degrees are not eligible for honors. These distinctions are noted on students' diplomas as well as on their transcripts.

Students must complete 55 percent of all coursework at NYIT. If 55 percent of the work was not taken at NYIT, grades for only those courses accepted as transfer credits from previous colleges will be computed into the cumulative GPA. Students must first receive at least a 3.2 GPA at NYIT before transfer credits are included in the cumulative average. Fifty-five percent of all college course grades must be in the form of letter grades from either NYIT or a former college. Students who do not have at least 55 percent of their credits in courses for which letter grades have been given are not considered for honors.

Requirements for a Second Bachelor's Degree

More

Students who already hold a bachelor's degree may earn a second bachelor's degree by satisfying the following requirements:

  1. Upon application to the Office of Admissions, the student should be directed to seek formal advisement from the department. With this advisement on record, the student may proceed and be reviewed for acceptance into the program.
  2. A cumulative GPA of at least 2.0 must be earned in the courses taken at NYIT for the second degree.
  3. Work toward a second degree must be completed in a major or program distinctly different from the major or program of the first degree.
  4. A student must complete all core requirements of an NYIT bachelor's degree. The work in the major area of concentration must be completed in accordance with the requirements listed in the applicable catalog.
  5. A minimum of 36 credits over and above any used to satisfy the requirements of the first bachelor's degree must be completed at NYIT. A minimum of 18 of these 36 credits must be in the new major field of concentration. Students must be aware that completing a new major field of concentration may require significantly more than 36 credits. Students may not retake courses previously completed toward the first degree.

Students should have an approved degree map on file showing an academic plan at the start of their studies.